Wolters Kluwer Editorial Assistant in Waltham, Massachusetts

Wolters Kluwer Legal and Regulatory is a leading global provider of intelligent information and electronic solutions in key specialty areas for legal and business compliance professionals, and expert educational resources for law students and professors.

In an increasingly dynamic world, Wolters Kluwer Legal and Regulatory connects legal and business communities with timely, specialized expertise and information-enabled solutions to support customers' success through productivity, accuracy and mobility. Its major product lines include Aspen, CCH, Kluwer Law International, and MediRegs. Its markets include law firms, law schools, corporate counsel, health care organizations and professionals requiring legal and compliance information. Wolters Kluwer Law & Business, a unit of Wolters Kluwer, is based in New York City and Riverwoods, IL.

The basic function of the Editorial Assistant is to provide administrative and editorial support to the editorial group in acquiring, contracting, developing, publishing and maintaining products. The ideal candidate is interested in a career in higher education publishing and is expected to develop a comprehensive knowledge of the editorial group's activities.

  • Provide general administrative support for editorial and production group as needed

  • Coordinate all invoice tracking for the Legal Education group. Prepare check requests and follow up as needed

  • Coordinate all activities related to scheduling New Product Proposal meetings, including attending meetings and posting approved NPPs

  • Request and distribute reports for approved revision titles and maintain RTF files for editorial

  • Circulate weekly publication plan and changes memo. Regularly update the product master as required

  • Provide administrative support to the Publisher and Executive Director of Product Management. Activities include but are not limited to: creating expense reports, scheduling meetings, ordering catering, making travel plans, taking meeting notes, circulating agendas, etc.

  • Maintain and order office supplies for editorial group

  • Send out announcements and emails to company and send author copies as books are published

  • Work closely with managing editors and acquisitions editors to ensure accurate reporting of weekly status reports, work schedules and monthly reports

  • Peforms other duties as assigned by manager


  • B.A or B.S or equivalent required.


  • Minimum 1-3 years of administrative support experience, experience in publishing preferred

Other Knowledge, Skills, Abilities or Certifications:

  • Exceptional General Computer Literacy. Must be able to learn new programs, including but not limited to Microsoft Office Suite, online survey software, proprietary title management system, online travel/expense systems

  • Exceptional ability to pay close attention to detail

  • Strong project management skills, including ability to prioritize and handle multiple tasks simultaneously as well as excellent follow up skills

  • Comfortable working in fast-paced and deadline driven environment

  • Strong interpersonal and oral/written communication skills are required with the ability to interact appropriately and maturely with authors, customers, and colleagues

  • Strong organizational skills, including ability to organize print and digital files

  • Ambition to take on new projects and opportunities as assigned


Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2016 annual revenues of €4.3 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide.

Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. Wolters Kluwer has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY).

For more information about our solutions and organization, visit www.wolterskluwer.com, follow us on Twitter, Facebook, LinkedIn, and YouTube.


Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions, and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


For any assistance with your application for this job opening, please call the HR Source at (888) 495-4772 or email HRSource@WoltersKluwer.com. TTY is also available at 888 (495) 4771.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled